Secretary

Purpose of the Job: – To handle day-to-day administrative duties, greeting guest and client, provide information and support projects/Departments

Duties and Responsibilities

• Greet all clients with strong customer service and communications skills
• Record all incoming/outsourcing clients information
• Provide direction to all clients in terms of who to speak to
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
• Communicate and handle incoming and outgoing electronic communications
• Screen incoming emails and distribute them to relevant team members for action or follow up.
• Handle unit / function routine correspondence.
• File documents according to execution numbers and filing protocols to assist in document control processes
• File documents and contracts in soft copy as required
• Order office supplies and process invoices as needed
• Ensure all office files are managed according to internal processes
• Review and summarize reports and documents as required
• Other administrative tasks as initiate by your immediate supervisor

Requirements

Academic qualification

• Diploma/Degree in Business Management, Information Management system or Secretarial Science and office management

Additional qualifications

• Able to communicate verbally and in written format to all organizational levels
• Ability to prioritize and organize through excellent organizational skills
• Ability to work in a fast-paced environment
• Strong Knowledge of MS Office, including Word, Excel, powerpoint, and Outlook;
• Ability to work in a team
• Self-motivated, result-oriented and well-organized work ethic

Years of experience: Minimum of 1 year and above in a similar field