Executive Assistant

Full time
Addis Ababa
Posted 6 months ago

Major Duties and Responsibilities

  • Manage and organize office meetings, conferences and events including arranging venues and coordinating participants and taking minutes of meetings as required;
  • Alert manager about cancelations or new meetings;
  • Perform administrative duties and other general office activities including photocopying, fax and mailing; 
  • Making travel arrangements for executives including vehicle & Hotel arrangement, advance requests and other related supports;
  • Maintain proper file documents according to execution numbers and filing protocols to assist in document control processes;
  • Maintain electronic and paper records ensuring information is organized and easily accessible;
  • Ensure sensitive office files like personnel and finance related are kept confidential all the time and they remain secure;
  • Manage incoming call, mail and communicate with the right person;
  • Draft routine correspondences and respond routine and administrative issues;
  • Update and follow up on delegated tasks and provide regular reports/updates;
  • Preparing financial statements, reports, memos, invoices letters, and other documents;
  • Receive purchased goods and ensures that receipt is documented appropriately;
  • Follows up and controls the printing and distribution of financial vouchers/documents;
  • Assists with the formulation and implementation of policies, procedures and/or processes;
  • Performs other duties and tasks at the request of your immediate supervisor. 

Requirements

Academic qualification

  • Degree in Business Management or related fields

Additional qualifications

  • Able to communication verbally and in written
  • Ability to prioritize and have excellent organizational skills
  • Ability to work in stressed working environment
  • In-depth understanding of entire MS Office suite, including word, Excel, power point and Outlook;
  • Ability to create and work in team with excellent work ethics;
  • A proactive approach to problem-solving with strong decision-making skills;
  • Self-motivated  and result-oriented;

Years of experience: Minimum of 2 years of experience in a comparable position

Salary: Negotiable

Executive Assistant

Job Features

Job CategoryAdministration

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