Admin Assistant

Full time
Addis Ababa
Posted 2 years ago

Major Duties and Responsibilities

  • Greet and look after all clients with strong customer service and communications skills;
  • Manage and organize office meetings and events including arranging venues and coordinating participants and taking minutes of meetings as required;
  • Perform secretarial duties and administrative functions and other general office activities including photocopying, fax and mailing; 
  • Coordinate business travel including vehicle & Hotel arrangement, advance requests and other related supports;
  • Maintain proper file documents according to execution numbers and filing protocols to assist in document control processes;
  • Ensure sensitive office files like personnel and finance related are kept confidential all the time;
  • Manager incoming call  and mail and it is communicated with the right person;
  • Draft routine correspondences and respond routine and administrative issues;
  • Update and follow up on delegated tasks and provide regular reports/updates;
  • Received purchased goods and ensures that receipt is documented appropriately;
  • Follows up and controls the printing and distribution of financial vouchers/documents;
  • Assists with the formulation and implementation of policies, procedures and/or processes;
  • Performs other duties and tasks at the request of your immediate supervisor. 


Academic qualification

  • Diploma/Degree  in Business Management/SSOM or related fields

Additional qualifications

  • Able to communication verbally and in written
  • Ability to prioritize and have excellent organizational skills
  • Ability to work in stressed working environment
  • Strong knowledge of MS Office, including word, Excel, power point and Outlook;
  • Ability to create and work in team with excellent work ethics
  • Self-motivated  and result-oriented;

Years of experience: Minimum of 2 years of experience in a comparable position

Admin Assistant

Job Features

Job CategoryAdministration

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