Senior Secretary

Full time
Addis Ababa
Posted 4 weeks ago
  • Coordinates project and/or program functions, including, meetings/seminars/workshops, in-service events, travel and accommodations, etc.
  • Ensure the availability and proper utilization of office supplies and equipment;
  • Maintains proper and up-to-date record keeping of meeting notes and related records in accordance with established administrative guidelines and legal requirements.
  • Prepares a variety of documents such as correspondence, agendas, minutes, bulletins, reports, etc. in compliance with established guidelines.
  • Handle incoming correspondences for the purpose of disseminating information in compliance with administrative guidelines and/or supervisory requirements.
  • Schedules a variety of activities, like appointments, meetings, facility usage, etc. for making necessary arrangements for assigned administrator.
  • Supports assigned administrative personnel with their day-to-day functions and/or responsibilities.
  • Compiles data from a variety of sources, such as purchase orders, procurement cards, bid documents, budget reports, personnel records and the like, which are essential for financial, legal and/or administrative purposes.
  • Other tasks assigned by immediate supervisor

Duties and Responsibilities

Requirements

Academic qualification

  • Bachelor degree in Office administration, Business Management or other related field

Additional qualifications

  • Proficiency in English, both writing and speaking is essential
  • Excellent  inter-personal communication skill
  • Self-motivated, result-oriented attitude and well-organized work ethic

Years of experience:

  • BSc Degree and 4 years experience or College Diploma and 6 years experience in Secretarial Science and Office Management activities
Senior Secretary

Job Features

Job CategoryAdministration

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