Office Assistant

Full time
Addis Ababa
Posted 1 month ago

Major Duties and Responsibilities

  • Greet and look after all clients with strong customer service and communications skills;
  • Screen and manage all incoming/outsourcing correspondence (post, fax, email) and prioritizes accordingly;
  • File documents according to execution numbers and filing protocols to assist in document control processes
  • Facilitate internal and external meetings and workshops and assists with documentation;
  • Ensure sensitive office files like personnel and finance related are kept confidential all the time;
  • Coordinates and monitors schedule and ensures agreed blocks of time are kept clear for planned events;
  • Coordinates and organizes rooms, equipment etc for meetings along with the responsible person;
  • Support teams in creating and maintaining a professional filing system for the office;
  • Keeping the office premises clean and tidy;
  • Received purchased goods and ensures that receipt is documented and goods received checked/issued appropriately
  • Prepare payment vouchers and handle petty cash funds;
  • Follows up and controls the printing and distribution of financial vouchers/documents
  • Assists with the formulation and implementation of policies, procedures and/or processes;
  • Performs other duties and tasks at the request of the project manager 

Requirements

Academic qualification

  • Diploma/Degree  in Business Management/SSOM/Office Operation or related fields

Additional qualifications

  • Able to communication verbally and in written
  • Ability to prioritize and have excellent organizational skills
  • Ability to work in stressed working environment
  • Strong knowledge of MS Office, including word, Excel, power point and Outlook;
  • Ability to create and work in team with excellent work ethics
  • Self-motivated  and result-oriented;
  • High degree of efficiency, integrity and accountability

Years of experience: Minimum of 2 years of experience in a comparable position

Salary: Negotiable

Office Assistant

Job Features

Job CategoryAdministration

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